Privacy Policy

Welcome to Clynova E-HR. We are committed to protecting your personal data and your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application and web portal, specifically focusing on our attendance and location tracking services.

Our system utilizes advanced geo-fencing technology to manage employee attendance. To provide these services, we collect and process location data:

• Punch In/Out Location: Real-time GPS coordinates are captured when you perform a punch-in or punch-out action to verify you are within the assigned department's radius.
• Foreground Location Tracking: During an active work session (after punch-in and before punch-out), the mobile application collects your location only while the app is open and actively in use (every 30–60 seconds) to ensure compliance with department geo-fencing rules.
• Geofencing & Active Monitoring: We monitor if an employee exits the predefined boundary while the application is in the foreground during an active session. A violation is triggered only after continuous absence from the area for more than 3 minutes while the app is active.
• Anti-Spoofing Measures: We implement security guards to detect mock locations, GPS spoofing, and impossible movement speeds (velocity checks) to maintain system integrity.

The data collected is used strictly for HR management purposes:

• Verifying attendance and work hours.
• Ensuring workplace compliance through geo-fencing.
• Generating administrative reports and analytics for management.
• Detecting and preventing fraudulent attendance activities.

We implement enterprise-grade security measures, including JWT authentication and encrypted data storage, to protect your information from unauthorized access, alteration, or disclosure. Access to your location data is restricted to authorized administrative personnel only.